Category Archives: Employee Monitoring

How to track time for yourself

So you track time for the company you work for that demands that you to do so – that is understandable. But why would you volunteer to track your time for yourself when you are not being asked about it? To name a few reasons:

  1. You time is valuable. See for yourself how much of it is spent on each tasks and increase your productivity on spending time on what is important
  2. Review your own screenshots to recall what you’ve been doing
  3. Even if you didn’t add a note of what you were doing, App & URL tracking will show you exactly what programs were running and what websites you’ve been to
  4. And if you did a good job – why not share it with your clients ?
  5. Unless you share – only you will see the result and you can do it completely free on the Free plan

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Should freelancer send screenshots when tracking time?

Freelancers usually work from home and clients receive the results remotely. Since there is no physical monitoring, clients often want to use time tracking and screenshot monitoring software to supervise freelancers. While time tracking is very common, screenshot monitoring is still often met with fierce resistance by some freelancers. Should you resist or embrace screenshot monitoring? What are the Pros and Cons?

OverTheShoulder
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How to share your tracked time & screenshots with clients

In ScreenshotMonitor the typical scenario is when a freelancer (or an employee) tracks their time and a manager looks at the submitted data on the ScreenshotMonitor.com website. But what if a company works on a project for some client with whom they’d want to share the same information? Or a freelancer tracks time for himself and then would want to share it with his clients? Easy!

save report

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How random the screenshot are being taken? Can freelancer cheat?

how often

Time between screenshots

Screenshot Monitor in Professional version can take screenshots up to 30 times per hour or every 2 minutes on average. Does it mean a freelancer has 2 minutes to do nothing between screenshot? Not  with our program!

Let’s say you’ve set to take screenshots 12 times per hour (or every 5 minutes on average).  Then in 90% of the cases a screenshot will be taken in 2 to 9 min after the previous screenshot. In 10%  – and here’s the catch that won’t allow freelancers to cheat – a screenshot is taken in 1 min after the previous.

Have any other suggestions how to cheat time tracking? Share in comments – we will have no loopholes left!

Time tracking automation

If you have employees working in an office, chances are that at a very basic level you want them to punch in when they come to work and punch out when they leave. 

Time cards are antiquated and prone to human error. And contemporary time tracking software allows you to automate this process in such a way that your employees do not need to do anything at all to track their timeScreenshotMonitor automatically starts time tracking when user touches a computer and stop when user walks away. (You have to check the options “Automatically start tracking” and “Lunch on Windows startup” for this to work)

SSM-AutoStart

ScreenshotMonitor has an additional advantage on tracking time for a specific project, adding notes for the current task, taking periodic screenshots at random intervals – all of this can be safely ignored or turned off and the program would function as an automatic time tracker with absolutely no input from employees.

The time for all employees is collected on the website, so a company manager can have a complete picture and reports of all the work through a control panel (using just a browser).

The downside may be that it is applicable for employees who primarily work on a computer, but it is the case for the majority of current office jobs.

Why Screenshot Monitor will always allow employees to delete their screenshots?

Screenshot Monitor allows employees to delete their screenshots and there is no option to limit that. The primary reason for this is privacy – it is important that employees have full control to delete whatever information they submit – no matter if they are in Europe or India.img003Yes, monitoring may feel intrusive and most employees would prefer to have none. But even when working on company’s computers, there should be some level of privacy guaranteed to employees. (We have talked about ethical employee monitoring in details before).

Companies can actually benefit from this. As long as employees know that they are in control of their screenshots, they will see the monitoring as fair and it will be easier for them to accept it in their work.

There may be some private information on screenshots that employees may not want to share. An employee may just have forgotten to stop the tracking while doing something personal. They can click “Delete” icon on a screenshot and it will be gone forever along with the corresponding period of time. Managers can do the same. The fact that something was deleted will be logged in “Change History” (you can find link at the bottom of every Timeline page).

We are fully aware that by allowing employees to delete the submitted data we may alienate some of the clients, but the remaining customers will be certain that they treat their employees with respect.