If a manager enables “Track activity level” in team settings, the program starts monitoring employees’ mouse and keyboard activity level (in %). The activity level is represented on the timeline by a small icons in the right top corner of the screenshots like this:
You may have noticed that Screenshots Monitor got a few small improvements. If you go to My Home (you can see it on Demo), at the top you will see the summary or work for today – how many employees were active today and how much time they have worked:
If you want to see more – just click on one of the links to get to reports. For example, if you’ve clicked on the time for today (10h 12m in the image above) – it will take you to reports where you can see in greater details how much time was spend today per employee, per project, or per task note (select one of the tabs Employees, Projects or Notes):
Don’t neglect “Share this report” link on this page – it allows you to share the report with your clients without asking them to login.
In ScreenshotMonitor the typical scenario is when a freelancer (or an employee) tracks their time and a manager looks at the submitted data on the ScreenshotMonitor.com website. But what if a company works on a project for some client with whom they’d want to share the same information? Or a freelancer tracks time for himself and then would want to share it with his clients? Easy!
Screenshot Monitor in Professional version can take screenshots up to 30 times per hour or every 2 minutes on average. Does it mean a freelancer has 2 minutes to do nothing between screenshot? Not with our program!
Let’s say you’ve set to take screenshots 12 times per hour (or every 5 minutes on average). Then in 90% of the cases a screenshot will be taken in 2 to 9 min after the previous screenshot. In 10% – and here’s the catch that won’t allow freelancers to cheat – a screenshot is taken in 1 min after the previous.
Have any other suggestions how to cheat time tracking? Share in comments – we will have no loopholes left!
When you track time with Screenshot Monitor, you often work on a task defined in one of a dedicated project management applications (Basecamp / Asana / Pivotal Tracker, etc). Screenshot Monitor allows you to add a reference to that task’s ID in a very simple manner. Add a text prefixed with “#” like #245 (where 245 is the task’s ID in another app) to the notes – and ScreenshotMonitor will pick it up and place it into a separate “Ref #” field when you export your report to Excel (Detailed report only) or access your data via API.
The reference does not need to be a number – it can be any word starting with #.
Another way it is often used is to add into the notes common tasks or categories like #support, #meeting, #UnitTesting, etc. When managers export it to Excel, they will get these categories in the “Ref #” field. This make it easy to get a summary (using Excel pivot tables for example) of how many hours was spent on each of this tasks/categories. Most of the users will probably never use this, but if in addition to Projects and Notes you need categories/tasks – this mechanism gives advanced users a very flexible and easy to use tool.
If you are using Screenshot Monitor for time tracking, you usually select a project that you are working on and type a note that describes what you are doing. Let’s say in a few minutes you want to add a few more words to the note. If you add something to the note and hit enter – the app will create a new task. But what if you just wanted to edit the running task? To edit the task, right click on it (in the list of recent tasks) and select “Edit on website” (you can do it with a current or past tasks):
This will bring you directly to Task editing window on the website – here you can add additional comments to the selected note:
Managing employees and freelancers from across the globe can be difficult. You want to ensure that your freelancers are spending their time performing the work that you have asked them to perform.